Hide / Show Export to Excel button for specific Entity / Specific View

In MS CRM, Export to excel feature is enabled or disabled from security role.

You can have this feature for all applicable entities or none of the entity.

But sometime we have requirement to hide export to excel from particular entity, or show only for particular entity.

With Security role this requirement is not possible, but will little JavaScript code and ribbon customization we can achieve this.

Case 1: Hide Export to Excel button from contact Home grid.

1.      Create one custom solution

2.      Add Application Ribbons – from client Extensions

3.      Create one JavaScript web resource in this solution and add following code

function ShowHideExport2Excel(SelectedEntityTypeName) {

    if (SelectedEntityTypeName == 'contact')

        return false;  // hide button

    else

        return true;  //show button

}

4.       Now Open this custom solution into Ribbon workbench

5.      In the Entities list you will see ApplicationRibbon

6.      Select Export to Excel button from Home, right click and Customize command

7.      In Commands, you will see Mscrm.ExportToExcel

8.      Now add custom Enable Rule to this command. Keep existing enable rules.

9.      When adding enable rule, add Custom JavaScript rule.

Default: True

FunctionName: ShowHideExport2Excel

invertResult: False

Library: your JavaScript library

Parameters :  [Crm Parameter] = SelectedEntityTypeName

10.  Add Crm Parameter to Custom JavaScript rule, value of this parameter must be SelectedEntityTypeName

11.   Save and publish your customization.

12.  Now Export to Excel button is hidden for Contact home grid.

Export To Excel button is not showing now.

 Export To Excel button is showing now.

Case 2: Show Export to Excel button only for contact Home grid.

In this case you just need to change JavaScript code little bit as

function ShowHideExport2Excel(SelectedEntityTypeName) {

    if (SelectedEntityTypeName == 'contact')

        return true;  // show button

    else

        return false;  //hide button

}

Case 3: Show Export to excel button for particular entity and particular view only

[To do this need to use Unsupported JavaScript code]

To do this, we need to add one more Crm parameter to enable rule, and select value to this parameter is SelectedControl

And modify JavaScript function as

For MS CRM 2013 :

function ShowHideExport2Excel(SelectedEntityTypeName, selectedCtrl) {

    if (SelectedEntityTypeName == 'contact') {

        var view = selectedCtrl.get_$1X_3();

        var viewName = view.selectedViewName;

        if (viewName == 'My Active Contacts') //Change "My Active Contacts" with Your view name to show Export To Excel button

            return true; // show button

        else

            return false; // hide button

    }

    else

        return true;

       

}

For MS CRM 2015:

function ShowHideExport2Excel(SelectedEntityTypeName, selectedCtrl) {

    if (SelectedEntityTypeName == 'contact') {        

        var viewName = selectedCtrl.get_viewTitle();

        if (viewName == 'My Active Contacts') //Change "My Active Contacts" with Your view name to show Export To Excel button

            return true; // show button

        else

            return false; // hide button

    }

    else

        return true;

       

}